What happens when Microsoft support ends?

Local Exchange Servers: available second-hand and at a reasonable price

Implementing new server software is a complex task. The investment is a necessity and must be well thought out. Therefore, take your time and compare all the options available.

Since a new Exchange Server is a larger project, many companies initially tend to only consider the costs. At first glance, the Cloud 365 model with manageable monthly costs for a subscription is appealing. However, this simplified approach leaves too many important points out of consideration. For example, companies that use the cloud solution do not operate their own server hardware: no costs, no control. Companies thus place their data in the hands of third parties. Their data is stored on the servers of the US company Microsoft. A security and GDPR problem. In contrast, sensitive data remains in the company with the local Exchange Server 2019 and 2016.

With used licences, the upfront costs can be reduced significantly. In addition to the latest version 2019, Exchange Server 2016 is still available. Microsoft has planned the release of the next version for 2025.

Some advantages of local servers

• Full control over own data
• Easier GDPR-compliant data management
• Less dependence on Microsoft
• Simple expansion of storage capacities
• Good indexing and search function

Don’t forget your access licences (CAL)

In order for users to access the Exchange Server, so-called Client Access Licences – CAL for short – are required. There are two options available: A Device CAL allows access for a single device – regardless of who is currently working on it. A User CAL, on the other hand, is assigned to a user who can access the Exchange Server from any device – whether a PC in the office, a laptop in the home office, a tablet and so on.